Industry

HR & Payroll Departments | Chartered Accountants | Enterprises with large employee base

Challenge

Every financial year, organizations generates Form 16 for their employees as proof of tax deduction at source (TDS). Organization has to sign each Form 16 before issuing to employees. For organizations with hundreds or thousands of employees, it is very tedious and time consuming process to sign each Form 16. Even organizations task becomes more complex when Form 16 generates in two parts (Part A & Part B), because now it needs to be merged, signed and secured with unique passwords.

Solution

SignSecure offers a Digital Signature Software which effortlessly automates the complete journey of signing, merging & password protecting Form 16  PDF. This windows based PDF Signer Software is specially designed to digitally sign bulk Form 16 PDF documents with Digital Signature USB Token in few clicks.

Key Features Of Signsecure Digital Signature Software

Auto Merge Part A and Part B of Form 16 –

Before signing user have to merge Part A and Part B of form. Because the digital signature on the PDF will be invalidated if we try to merge PDF’s after signing. User just have to save both Part A and Part B in separate folders sequence wise & with Merge PDF option user can easily merge Part A and Part B in bulk.

Bulk Signing With DSC USB Token

After merging both parts, user can import hundreds of Form 16 PDF’s and digitally sign them in few clicks using their legally valid Class 3 DSC.

Unique Password Protection

For security and privacy, while signing user can set a unique password for all Form 16 PDF based on the name of PDF file.

Outcome & Benefits

• Time-saving: Reduces manual signing workload from days to minutes.
• Accuracy: Minimizes human errors in document handling.
• Compliance-ready: Ensures documents are legally signed and securely shared.
• Employee trust: Encrypted, password-protected documents maintain confidentiality.

Ideal For

Organizations with a workforce of 50+ employees, especially those using in-house or outsourced payroll systems.